Concern Worldwide is an
international non-governmental humanitarian organization dedicated to
the reduction of suffering and working towards the ultimate elimination
of extreme poverty in the world’s poorest countries.
Applications are invited from suitably qualified Kenyan nationals for the following position:
Job Title: Officer - Finance
Reports to: Manager - Finance
Direct Reports: None
Liaises with:
- Internally - Programmes and Programmes Support Unit
- Externally - Bank, suppliers, Government Agencies, Auditors etc.
Job Location: Nairobi
Contract Details:
- Fixed Term Contract – Six (6) months with possibility of extension subject to availability of funds and performance
- Monthly Starting Salary: Kes 96,308
- Group Medical Cover (1 Principal)
- Group Life Insurance Cover
- WIBA Plus Insurance Cover
- Paid Annual Leave
Job Summary: The
incumbent will ensure that cash and bank transactions are made in a
timely and compliant manner, supporting documentation will be checked
for completeness, ensuring adequate authorization and coding prior to
the issuing of the payments.
All payments will be
recorded in cashbooks and bankbooks on a regular basis and supporting
paperwork will be filed following Concern procedures.
Main Duties & Responsibilities:
Petty Cash
- Issuing of cash in line with Concerns procedures & policies.
- Filing all associated paperwork associated with such transactions.
- Recording all transactions on an excel cashbook on a daily basis.
- Ensure floats are cleared promptly
- Ensuring the cashbox is stored securely during cash hours.
- Ensuring cash is available in various suitable denominations.
- Preparation of weekly
cash counts for each currency at week-end reconciling cash balances to
cashbook balances – ensuring all codes are fully input.
- Preparation of month-end cash counts for each currency and reconciling cash balances to cashbook balances and system balance.
Mpesa Payments
- Receiving request for payments by m-pesa (all other payments that do not fall under cash or bank payments).
- Uploading Mpesa payment requests in line with Concerns procedures & policies.
- Ensuring all invoices/payment requests (properly backed up) are paid within 7 days of being received in finance department.
- Ensuring there is enough money as per costed work plan as when needed.
Bank Payment Processing
- Receiving backed up invoices from Logistics/admin/Field locations.
- Reconciliation of supplier statements with Concern records and addressing any noted variances.
- Forwarding well backed up invoices to management for approval.
- Proper tracking of all invoices in various stages of processing.
- Preparation of cheques/on-line in line with Concerns policies.
- Ensuring all invoices/payment requests (properly backed up) are paid within 7 days of being received in finance department.
- Tracking of
withholding tax, withholding VAT and salary taxes and insuring payments
are made in good time, and in the correct amount(s).
- Recording all transactions on an excel cashbook on a daily basis.
Cash & Bank
- Recording all
transactions on an excel cashbook on a daily basis, ensuring coding
ensuring all codes are correct, descriptions are appropriate and
exchange rates are correct and in line with procedures for review by the
Finance Officer.
- Checking and signing
off on daily bank statements to ensure all debits and credits are in
line with actual bank receipts and payments
- Ensuring cheques/cheque books are stored safely and securely while in your possession.
- Ensuring new cheque books are ordered in good time
- Filing all associated paperwork associated with all Nairobi cash/bank receipts or payments.
Cash Flow
- Daily tracking of recorded bank balances to ensure bank balances does not go below the set thresholds.
- Preparation of Dublin transfer requests process by consulting with budget holders for monthly cash projections
- Follow up with the banks in case of delayed crediting of funds into Concern’s bank accounts.
- Ensuring conversions
from USD to Kshs are done in good time and the rate is obtained from at
least 2 bidding banks with which we have a currency conversion
arrangement.
Other Duties
- The finance officer
may be asked to cover the functions a finance officer in his/her absence
or assisting in the completion of specific other tasks during periods
of heavy workload.
- Assist in the internal or external audit process.
Responding to Emergencies:
- Participate and contribute as necessary towards Concern’s Emergency response as and when necessary
- Comply with Concern’s health, safety and security guidelines during emergencies
Programme Participant Protection Policy
- To adhere to the standards of conduct outlined in the Programme Participant Protection Policy and Concern Code of Conduct.
Job Specification:
- A degree in Commerce, Finance, Accounting or related field
- CPA (K) or ACCA professional certification
- At least two (2)
years’ experience working in busy finance or accounts in an
international NGO that works with and through partners is preferred.
Experience in audit is an added advantage.
- Proficient in
computer software applications including at least one
accounting/financial software, preferably Microsoft Great Plains (MGP),
Word and Excel
- Strong professional ethics in accounting/finance, confidentiality, integrity, accountability and attention to detail
- Strong communication, interpersonal, organization and planning skills
- Fluent in both spoken and written English and Kiswahili. Disclaimer Clause
This job description is not exhaustive and may be revised by the line manager from time to time.
How to Apply
Interested candidates,
who meet the above requirements, should send a CV and Cover Letter to
nairobi.hr@concern.net with the title of the email as ‘Officer Finance’
by 14th October 2016.
Each application should include at least three (3) referees who can validate technical expertise.
Telephone contacts must be submitted with the application.
Only shortlisted candidates will be contacted for interview.
Concern has a Programme
Participant Protection Policy and Concern Code of Conduct which has been
developed to ensure the maximum protection of programme participants,
especially beneficiaries, from abuse and exploitation, and to clarify
the responsibilities of Concern staff, partner organisations, and anyone
engaged by Concern or visiting our programmes, and the standards of
behaviour expected of them.
In this context all
Concern staff have a responsibility to the organisation to strive for,
and maintain, the highest standards in the day-to-day conduct of their
work in accordance with Concern’s core values and mission.
Any candidate offered a
job with Concern will be expected to sign the Programme Participant
Protection Po;licy and Concern Code of Conduct as an appendix to their
contract of employment.
By signing the Programme
Participant Protection Policy and the Concern Code of Conduct candidates
demonstrate they have understood its content and agree to conduct
themselves in accordance with the provisions of this document.
Any breach of the
Programme Participant Protection Policy and Concern Code of Conduct by
employees of Concern during the course of their employment will result
in disciplinary action up to, and including, dismissal Concern Worldwide
is a non-governmental international humanitarian organization dedicated
to the reduction of suffering and working towards the ultimate
elimination of extreme poverty in the world’s poorest countries.
‘Concern’ is the trading
name of ‘Concern Worldwide’, a company limited by guarantee, registered
number 39647; registered charity number CHY 5745, registered in Ireland,
registered address is 52-55 Lower Camden Street, Dublin 2, Ireland.
Follow Concern online: www.concern.net
Concern is an equal opportunity employer
